Overview
To ensure a smooth and efficient onboarding process, we require specific documents to complete your contracting profile. These documents are essential to verify your credentials, set up secure payment processing, and meet regulatory compliance standards.
If you have not already, you will soon receive an email with a link to a form that will allow you to upload all of the required documentation (5 or 6 documents depending on your situation).
Please carefully review the list below and collect the required documents.
Once you have gathered all of your documentation.
- Locate the “Upload Documents” email.
- Click the “Upload Documents HERE” button in that email.
- Complete the information on the form and add your documents.
- Click the “Submit” button on the form.
Accurate and timely submission of these documents will help avoid delays and ensure your profile is approved without complications.
Here is the list of documents you will need:
1. Copy of your insurance license
- If you do not have this, you can print your certificate from the website for your state’s Department of insurance
2. Copy of your driver’s license
3. Voided check, bank letter or direct deposit Electronic Fund Transfer (EFT) Form
- Voided Checks: The “check number” must be #101 or higher. (#100 will not be accepted). Starter checks will not be accepted. Account holder information must be pre-printed on check
- Bank Letter – Must be typed and must be on bank letterhead. Letter to include: Account Holder Name, Routing Number and Account Number. Must be signed by bank representative.
- Direct Deposit Form – Must have voided check on the form. Must be pre-printed. It cannot be hand-written. Bank logo must be on form. Form must include Account Holder Name, Routing Number and Account Number.
4. REG-ED Anti-Money Laundering (AML) certificate (Detailed instructions below.)
5. Errors & Omissions Insurance (E&O) (Detailed instructions below.)
6. Explanation letter for any “yes” answers (Detailed instructions below.)
Detailed Instructions for:
4. REG-ED Anti-Money Laundering (AML)
You are required to complete Anti-Money Laundering (AML) training through RegED and provide a screenshot of your certificate.
- Once you take the screenshot keep it accessible so it can be uploaded.
- The image below is an example of what the certificate looks like.
Important Note: RegED is the ONLY accepted AML training at Equis Financial NO EXCEPTIONS even if another AML certificate has been obtained recently.
The video below will walk you through the process of completing the required AML training for FREE using the link that is located below the video!
Click Here to complete the FREE RegEd AML training.
Detailed Instructions for:
5. Errors & Omissions Insurance (E&O)
E&O is a professional liability policy and is required by some of our insurance carriers.
As part of your onboarding process, you will need to submit a Certificate of Insurance confirming that you meet the required coverage.
- Coverage must at least be $1 million per claim / $2 million annual aggregate
- Newly licensed agents should pay around $59.17 to get coverage activated and then around $34.17 monthly starting 30 days after initial payment. **Varies state to state**
You are not required to buy the E&O insurance at the following link. If you do not already have E&O coverage that meets the minimum requirements this link is provided for your convenience.
Please make sure you have your Certificate of Insurance showing you have at least the required coverage so it can be uploaded.
Detailed Instructions for:
6. Explanation Letter
Explanation letter for any “yes” answers
Note: This is not required for everyone.
It is ONLY required IF you answered YES to any of the Legal Questions on your contract.
See examples of the Legal Questions below:
If you answered NO to EVERY legal question: no Explanation letter is required of you.
If you answered YES to ANY of the legal questions: An Explanation letter is required.
- Your Explanation Letter must be typed (handwritten letters will NOT be accepted)
- If there were multiple questions where YES answer was given:
- Only 1 Explanation Letter is Required
- Each YES answer must be addressed in the letter.
An example explanation letter is shown below for you to use as a template.
